Facilities Coordinator

About Us:

Impelled by the love of Christ, the Sisters of Charity of Leavenworth, a Roman Catholic congregation of women religious, offer every loving service in their power to meet the critical needs of God’s people. Established in 1858 in Kansas, the Sisters of Charity live their mission in the spirit of their founders St. Vincent de Paul, Louise de Marillac, and Mother Xavier Ross. The Sisters, as Gospel-centered women, share a tradition of responding to the needs of the time, ministering to the vulnerable and marginalized and caring for the fragile Earth. They share their mission in partnership and collaboration with those committed to working for peace and justice.

Job Summary: 

Provides oversight, coordination and overall management of the Computerized Maintenance Management System (CMMS) for the Sisters of Charity of Leavenworth (SCL). Supports the Director of Facilities and interfaces with all Facilities team members in day-to-day facility operations.

Job Duties:

• Acts as the primary employee responsible and accountable for the CMMS, driving effective use of the system to meet current SCL operational needs
• Maintains a preventive maintenance program for facility-related equipment utilizing manuals as well as PC based tools
• Assists in managing the facilities team in performing diagnostic troubleshooting on all campus equipment
• Manages daily CMMS activity to ensure work orders and Preventative Maintenance(PM) are carried out and tickets are properly completed with full required details in compliance with service level agreements
• Ensures system is kept updated with all required information, including but not limited to assets, locations, properties, end users, vendor details, team details, escalations, etc. Manages daily support for all aspects of the system
• Assists in keeping accurate maintenance records or work completed, ongoing PM, inventory and purchasing of both capital expenditures and operating expenses. May purchase maintenance supplies, tools and appliances
• Establish and maintain a system for affected departments to keep Safety Data Sheets(SDS) information current and accurate
• Keeps current in training on Disaster Plans, Safety Plans and Illness and Injury Plans, etc.
• Assists in obtaining bids for maintenance work provided by vendors and contractors
• Research and resolve vendor-related invoice errors
• Assists in maintaining internal control of the key system; make recommendations when needed
• Assist the Director of Facilities with routine inspections of SCL campus buildings (including off-campus Sister owned or leased properties) exteriors, interiors and campus grounds; identifies repair issues
• Monitors quality of repairs through audits and in-person review processes
• Updates technical publication library (equipment, blueprints, schematics, etc.)
• Supports other SCL departments as a part of the team and continually strives to improve overall Sister satisfaction. Provides good communication to all involved in any facility-related issues
• Other job-related duties as assigned

Qualifications:

• High School diploma required. Associates degree in technical discipline preferred or related discipline or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
• Advanced mechanical skills and working knowledge of plumbing, HVAC, boilers, chillers, cooling towers, and/or related building systems.
• A minimum of 1-2 years’ experience in a comparable CMMS role is preferred; 3 years’ experience in a data management and/or customer service environment may be considered.
• Computer skills to include proficiency in Microsoft Word, Excel, PowerPoint, Outlook and various web/cloud-based applications to include CMMS software.
• Strong communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors and team members.
• Great time management, organization and prioritization abilities
• Keen attention to detail and efficient problem-solving skills
• Ability to drive facility vehicles; possess a Valid Drivers’ License

Physical Requirements:

• Must be able to carry, pull, push, kneel, reach, climb, crouch, crawl, stoop, or bend
• Must be able to lift up to 50 pounds
• Must be able to handle heights and navigate through small, confined spaces

Working Conditions:

• Works in various settings to include an office environment, construction sites and outdoor areas.
• May be exposed to extreme temperature changes and work in extreme temperatures both winter and summer.
• May work beyond normal working hours, on weekends and holidays when necessary. Scheduled hours may change to meet community needs.

We are committed to ensuring the diversity of our team. While not a minimum or mandatory qualification, we strongly encourage candidates of color, those who identify as Native American, women, people of low-income backgrounds, and those who are differently-abled to apply for this role.