Administrative Assistant to the Community Councilors

Job Title:                     Administrative Assistant to the Community Councilors

Department:                General Community Services

Reports to:                  Community Council

Job Status:                  Non-exempt/Hourly

Position Summary:      Serves as administrative support for the Community Councilors and certain members of leadership.  This position acts in a manner that is reflective of the Philosophy and Mission of the Sisters of Charity of Leavenworth (SCL).  The Administrative Assistant must handle discreetly a wide variety of sensitive, confidential information concerning corporate and personnel affairs.

Job Duties:

  • Provides secretarial and administrative support for the Community Council.
  • Manages multiple tasks and assignments simultaneously while maintaining the highest level of confidentiality.
  • Demonstrates professionalism and diplomacy consistently.
  • Organizes office processes and understands Community policies and procedures to carry out assigned administrative responsibilities.
  • Prepares interoffice and external correspondence in final form.
  • Schedules meetings, conferences, travel, etc.,
  • Monitors Community Council calendars and provides support for meetings and travel.
  • Provides support for various special projects assigned by the Community Council.
  • Assembles, maintains, and updates files which may include highly confidential and sensitive information.
  • Prepares a variety of administrative-related correspondence and reports in an efficient manner with a high level of speed and accuracy.
  • Takes and distributes minutes, as requested.
  • Produces materials for SCL Community Councilors.
  • Uses various software programs to create booklets, brochures, liturgical worship aids, etc.
  • Operates standard office machines and equipment.
  • Performs other related duties as assigned.
  • Provides administrative assistance for Director of Associates Office.



  • Associate degree in secretarial science, business administration, or equivalent combination of education/experience preferred.
  • Minimum of five years’ experience in similar position required.
  • Proficient in Microsoft Windows, Microsoft Office Suite, and Adobe Acrobat.
  • Experience working with desktop publishing software.
  • Excellent verbal and written communication skills.
  • Excellent organizational and problem-solving skills.
  • Detail oriented.
  • Ability to work independently.


Physical Requirements:

  • Ability to perform sedentary work, sitting at desk and/or typing for extended periods of time.
  • Able to lift, carry, push, and pull up to 25 pounds.
  • Stoops and bends when using files.
  • Finger dexterity and eye-hand coordination is necessary in operating personal computer.
  • Requires concentrated visual attention which must be maintained for sustained periods.  Good vision and hearing acuity are required to record data and answer calls.


Please note that a cover letter is required along with your resume. The cover letter should highlight your relevant experience and qualifications, as well as your motivation for pursuing this opportunity.

To Apply:

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