Administrative Assistant to the Community Councilors

Job Title:                     Administrative Assistant to the Community Councilors

Department:                General Community Services

Reports to:                  Community Council

Job Status:                  Non-exempt/Hourly

Position Summary:      Serves as administrative support for the Community Councilors and certain members of leadership.  This position acts in a manner that is reflective of the Philosophy and Mission of the Sisters of Charity of Leavenworth (SCL).  The Administrative Assistant must handle discreetly a wide variety of sensitive, confidential information concerning corporate and personnel affairs.

Job Duties:

• Provides secretarial and administrative support for the Community Council.
• Manages multiple tasks and assignments simultaneously while maintaining the highest level of confidentiality.
• Demonstrates professionalism and diplomacy consistently.
• Organizes office processes and understands Community policies and procedures to carry out assigned administrative responsibilities.
• Prepares interoffice and external correspondence in final form.
• Schedules meetings, conferences, travel, etc.,
• Monitors Community Council calendars and provides support for meetings and travel.
• Provides support for various special projects assigned by the Community Council.
• Assembles, maintains, and updates files which may include highly confidential and sensitive information.
• Prepares a variety of administrative-related correspondence and reports in an efficient manner with a high level of speed and accuracy.
• Takes and distributes minutes, as requested.
• Produces materials for SCL Community Councilors.
• Uses various software programs to create booklets, brochures, liturgical worship aids, etc.
• Operates standard office machines and equipment.
• Performs other related duties as assigned.
• Provides administrative assistance for Director of Associates Office.

Qualifications:

• Associate degree in secretarial science, business administration, or equivalent combination of education/experience preferred.
• Minimum of five years’ experience in similar position required.
• Proficient in Microsoft Windows, Microsoft Office Suite, and Adobe Acrobat.
• Experience working with desktop publishing software.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills.
• Detail oriented.
• Ability to work independently.

Physical Requirements:

• Ability to perform sedentary work, sitting at desk and/or typing for extended periods of time.
• Able to lift, carry, push, and pull up to 25 pounds.
• Stoops and bends when using files.
• Finger dexterity and eye-hand coordination is necessary in operating personal computer.
• Requires concentrated visual attention which must be maintained for sustained periods.  Good vision and hearing acuity are required to record data and answer calls.

Please note that a cover letter is required along with your resume. The cover letter should highlight your relevant experience and qualifications, as well as your motivation for pursuing this opportunity.